What is an Invoice?

An invoice is a document given to the buyer by the seller to collect payment. It includes the cost of the products purchased or services rendered to the buyer. We enter an invoice when payment for goods or services is not received at a time of delivery.

[The following is a transcription of the video]

I’m currently logged in as a NetSuite administrator and this is my home dashboard. There are different ways you can access the creation of an invoice page.

First, go to Transactions > Sales > Create Invoices.
Another option is to go to the new icon and then select Invoice.
Third, if you are already on a customer record, hover your mouse over the Create New icon > Invoice.

If you go on the third option when you create an invoice from the customer record, the page will auto-populate the customer field. We are currently using the standard product invoice form and you can now enter the information like date, and approval process you can select the approval status as well. For this one, I will be selecting Approved. Enter the other necessary information like the mandatory fields for this one location is mandatory so I’ll be selecting Pennsylvania (as an example).

If you have reviewed all fields on the main header scroll all the way down and then under the item Sub Tab select the item. For this one I will be selecting this, enter the quantity, and if you have a custom price enter the price under the unit price column then click Add.

You can you can enter multiple items in one invoice. There are also other sub-tabs available like Shipping, Billing, and Accounting. For Billing, this is where you can select the term. For example, this invoice is a Net 30 invoice, you can enter the Net 30 here. Then the due date on the main header will auto-calculate based on the term selected.

If you have reviewed everything under the Items, Billing, Shipping, and other sub-tabs you can click Save. Once it’s saved, this will be the invoice that will be created with an open status. You have the available buttons as well like the Authorized Return button, Accept Payment button, and Credit button. The other buttons are customized buttons.

That’s it, that’s the step-by-step guide on how you create a standalone invoice in NetSuite.

Wrapping Up

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About the Author

Clair Cedenio is a multi-certified NetSuite Implementation Consultant with a passion for optimizing business processes. She joined Oracle NetSuite in 2017 as part of the NetSuite Accounts Payable team. She performed complex troubleshooting and analysis to provide relevant and feasible solutions to customers’ concerns.

Clair holds the NetSuite Administrator, ERP Consultant, SuiteFoundation, and Financial User credentials.