How to Mass Delete Journal Entries Using Inline Editing

by | Feb 16, 2023 | Suite Guides

How to Enable Inline Editing

You may use the inline editing feature to mass delete journal entries.

The first step is to ensure that the inline editing feature is enabled in your account. Using your administrator role, navigate to Setup > Company > Enable Features.

how to turn on inline editing feature in netsuite

On the company tab, scroll down to the Data Management section, look for the inline editing, and ensure that it is marked/checked enabled. 

Company tab check inline editing

The second step is to go to the list of journal entries by navigating to Transactions > Financials > Make Journal Entries > Lists.

access list of journal entries

Make sure that the inline editing is turned on and look for column “Fields” with a pencil icon next to it.

how to enable inline editing feature

In this example, we have a memo that is editable. If none are available, you need to create a custom transaction body field to have a column available for inline editing. To do that, you need to navigate to Customization > List Records & Fields > Transaction Body Fields and click New.

Enter a name for our custom field. On the “Applies To” tab, make sure to mark/check Journal and on the “Display” tab, go to the “Subtab” field, select Main, and click Save. Then go back to the list of Journal Entries, then Transactions > Financial > Make Journal Entries > List.

Customize the view to add the custom field we just created on the Results Tab. Click add and let’s move it next to the amount column then click save.

Mass Delete Journal Entries through Inline Editing

To delete multiple journal entries, either hold down the control or shift key on your keyboard to highlight multiple transactions. Once you have selected the records that you would like to delete, press the delete key on your keyboard. A warning notification will then appear at the top of the page. Click “OK” to continue or cancel to abort the deletion.

Once you click OK, the page will reload and it will delete the transactions.

Please note that the process of deleting multiple journal entries is irreversible once they are deleted. Please take caution when selecting and deleting your records.

Wrapping Up

As a highly accredited NetSuite Solution Provider, ScaleNorth is well positioned to help you with the full scope of your NetSuite customization needs. If you require more NetSuite assistance, contact ScaleNorth today.

About the Author

Leily Jamin is a Certified Public Accountant with almost seven years of work experience in Public Accounting practice and Oracle NetSuite. She joined Oracle NetSuite in 2019 as part of the NetSuite Customer Support team. She performed complex troubleshooting and analysis to provide relevant and feasible solutions to customers’ concerns.

Leily is now working as an Innovation Consultant at ScaleNorth, providing best practice advice and solution design that is best for the customers. Leily holds the NetSuite Administrator, SuiteFoundation, Financial and SuiteAnalytics credentials.

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