What is the Vendor Center Role?
The NetSuite vendor center role gives your vendors access to view, search and print purchase orders you place with them. Vendors assigned as resources on projects can also use the vendor center role to enter time worked on projects. To permit vendors access to NetSuite, we must first enable the vendor access feature.
To do that, navigate to the Setup > Company > Enable Features. Click the Web Presence Tab and ensure that the vendor Access box is marked/checked then click Save. Once this is enabled, we can then assign the vendor center role to a vendor.
Good to know: How long does it take to implement NetSuite?
How to Assign Vendor Center Role to A Vendor in NetSuite
To assign Vendor Center Role to a vendor in NetSuite, navigate to List > Relationships > Vendors, and click edit on an existing vendor. Go to the Access tab and mark the give access box. Then scroll down to the Roles and under the Role column, select the NetSuite Vendor Center Role that you want to assign. You may also customize the NetSuite vendor center roll to edit or remove permission. Mark/select the Send Notification Email box to trigger NetSuite to send an email to your vendor containing the URL where they can set up their NetSuite password. Then click Save.
On the Home dashboard, vendors can access the transaction history, purchase requests, or orders and enter time on the projects assigned to them. Vendors can also use the Transaction Search to look for specific purchase orders. Let’s click on the View Transaction History link. This will lead us to the Accounts Payable Register, where we can see the Bills, Bill Credits, and Bill Payments related to the vendor. This will allow them to view and verify at any time the total outstanding balance payable to them.
Now let us click on the View Purchase Request/Orders. This will show the list of purchase orders related to that vendor. You can also see the status of the orders and you also have the ability to print the purchase order.
Going back to the home dashboard, the vendor can use the Transaction Search Portlet to look for specific purchase orders. They just need to fill up the information needed. Then click Search.
Wrapping Up
As a highly accredited NetSuite Solution Provider, ScaleNorth is well positioned to help you with the full scope of your NetSuite customization needs. If you require more NetSuite assistance, contact ScaleNorth today.
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About the Author
Leily Jamin is a Certified Public Accountant with almost seven years of work experience in Public Accounting practice and Oracle NetSuite. She joined Oracle NetSuite in 2019 as part of the NetSuite Customer Support team. She performed complex troubleshooting and analysis to provide relevant and feasible solutions to customers’ concerns.
Leily is now working as an Innovation Consultant at ScaleNorth, providing best practice advice and solution design that is best for the customers. Leily holds the NetSuite Administrator, SuiteFoundation, Financial and SuiteAnalytics credentials.